Accounts

This module works inside one organization at a time.

Invoices & payments

Each line shows where its quantity came from — meter readings, scheduled time or a published policy. Tax 8.75%.

Demo payments — no payment provider is connected, no card is charged and nobody is paid out. Connect Stripe with live keys to collect real money.

Outstanding

$905.28

Account credits

$290.80

Open invoices

Account balances

Skyline Flight Academy

Jordan Alvarez

Settled

2 ledger entries · balance is the sum of entries

Skyline Flight Academy

Sara Whitfield

$587.25 on account

2 ledger entries · balance is the sum of entries

Baylands Flying Club

Chidi Okafor

$74.50 on account

2 ledger entries · balance is the sum of entries

Independent Instruction

Sara Whitfield

$320.00 on account

1 ledger entries · balance is the sum of entries

Taking payments through Aero Center is optional. An organization can keep collecting money its own way and simply record what it received — those entries are never labelled as processed by Aero Center.

Running ledger

Effective	Account	Customer	Type	Detail	Method	Amount	Balance after	Receipt
2026-09-16	Skyline Flight Academy	Sara Whitfield	Charge	Solo practice area, 1.6 Hobbs. Flight fl-4 · N172SP Recorded by System on 2026-09-16 15:02	—Processed outside Aero Center	+$412.75	$587.25 on account	RC-0916-01
2026-09-14	Skyline Flight Academy	Jordan Alvarez	Payment	Paid at the front desk on the school's own card terminal. Terminal batch 0914-7 · auth 004512 Pay an outstanding invoice Recorded by Priya Shah (front desk) on 2026-09-14 10:41	Card terminal (in person)Processed outside Aero Center	−$593.50	Settled	RC-1042-02
2026-09-14	Skyline Flight Academy	Jordan Alvarez	Charge	Takeoff and landing practice, N172SP INV-1042 · flight fl-1 Recorded by Maya Reyes on 2026-09-14 10:24	—Processed outside Aero Center	+$593.50	$593.50 owed	RC-1042-01
2026-09-11	Independent Instruction	Sara Whitfield	Payment	Paid directly to the instructor. Aero Center did not process this payment. Venmo note: IFR prep 9/11 Pay for a reservation or service Recorded by Dana Whitfield (independent CFI) on 2026-09-11 18:44	VenmoProcessed outside Aero Center	−$320.00	$320.00 on account	RC-0911-01
2026-09-09	Baylands Flying Club	Chidi Okafor	Adjustment	Fuel surcharge was posted twice; balance corrected with a new entry rather than editing the original. Corrects le-5 rounding Correcting entry le-5 — original kept Recorded by Alan Deshpande (club treasurer) on 2026-09-09 08:05	—Processed outside Aero Center	−$24.50	$74.50 on account	RC-0909-01
2026-09-05	Baylands Flying Club	Chidi Okafor	Credit	Aircraft swapped after a squawk; credit issued for the inconvenience. Goodwill Recorded by Alan Deshpande (club treasurer) on 2026-09-05 11:30	—Processed outside Aero Center	−$50.00	$50.00 on account	RC-0905-01
2026-09-02	Skyline Flight Academy	Sara Whitfield	Payment	Prepaid block deposit. Check 2187 Add prepaid account credit Recorded by Priya Shah (front desk) on 2026-09-02 09:12	CheckProcessed outside Aero Center	−$1,000.00	$1,000.00 on account	RC-0902-01

Entries are append-only. A balance is never overwritten — a mistake is corrected by posting a new adjustment that names the entry it corrects, so the original stays readable.

What Aero Center charges

A flat subscription and 0% of every transaction. Instructors are paid directly, with no cut taken by the platform.

0% platform transaction fee

Independent CFI

One instructor, personal workspace

$19/month

$15/month billed annually

· Unlimited students
· Scheduling and logbook
· Direct payouts to your own account
· SMS reminders

Club or small school

Up to 10 aircraft, unlimited members

$89/month

$74/month billed annually

· Everything in Independent CFI
· Maintenance forecasting
· Instructor payout splits
· Roles and permissions

Fleet operator

Unlimited aircraft and locations

$249/month

$209/month billed annually

· Everything in Club
· Multiple organizations
· Usage reporting and exports
· Priority support

Where the money goes

Lesson or rental charged$450.00

Card processing (2.9% + $0.30 per card charge (processor, at cost)): -$13.35
Aero Center transaction fee: $0.00
Paid to the instructor or school: $436.65

A platform taking 2–3% of every transaction would keep about $12.38 of this charge. Demonstration figures.

Direct instructor payouts

Maya Rodriguez · CFI / CFII

Payouts connected

Bank account ending 4417 (instructor's own account)

Daily, automatic · last payout 18 Sep 2026 · $612.40

Dan Whitfield · CFI

Payouts connected

Bank account ending 9082 (instructor's own account)

Weekly, Fridays · last payout 11 Sep 2026 · $388.00

Priya Nandakumar · CFI (contract)

Invitation sent

Not set up yet

— · last payout —

Instructor payouts go to the instructor's own connected account. Aero Center never holds the money and takes no percentage. Connecting a real payment processor account is required before any money moves; these figures are demonstration data.

SKY-2061

Jordan Alvarez · issued 2026-09-19 · Sat 19 Sep · 09:00–11:00 · N172SP

Open

Aircraft time

2.1 hr × $185.00 · Hobbs 4521.3 → 4523.4

$388.50

Flight instruction

2.5 hr × $82.00 · Instructor time recorded at check-in

$205.00

Ground instruction

0.5 hr × $65.00 · Ground time recorded at check-in

$32.50

Sales tax (8.75%)

— × $0.00 · Organization tax setting

$54.78

Total$680.78

Paid$0.00

Balance due$680.78

Meter readings can only be corrected by authorized staff. The original reading, the corrected reading, the reason and the person who changed it are kept in the invoice audit history.

Amount

Billing questions

Audit history

2026-09-19 11:42 · Maya Reyes — Check-in recorded Hobbs 4521.3 → 4523.4
2026-09-19 11:43 · Aero Center — Invoice created from the completed flight

Rate sheet

N172SP 172SP Skyhawk$185.00 wet · $149.00 dry

N4521P PA-28-181 Archer II$172.00 wet · $138.00 dry

N814CD SR20 G6$259.00 wet · $214.00 dry

Cancellation fees

The cancellation policy shown at booking is the version you agree to. Aero Center keeps that exact version with the reservation, so a later policy change never applies retroactively.

Skyline standard training policy v4
Flight cancellation fees
Cancel at least 24 hours ahead at no charge. Between 12 and 24 hours a $45 fee applies. Inside 12 hours you are charged half of the estimated booking total, and a no-show is charged in full after a 20-minute grace period.
Free up to 24 h · no-show grace 20 min · waivers: Owner / administrator, Chief instructor, Billing manager
Ground instruction cancellation fees
Ground briefings and ground school can be canceled free up to 12 hours ahead. Inside that window the instructor's booked time is charged in full, and a no-show is charged in full after 15 minutes. No aircraft charge applies to a ground session.
Free up to 12 h · no-show grace 15 min · waivers: Owner / administrator, Chief instructor
Baylands Flying Club member policy v2
Flight cancellation fees
Members cancel free up to 12 hours before the booking. Inside 12 hours the club charges $35 per scheduled hour, capped at $250. A no-show is charged the full aircraft time after a 30-minute grace period.
Free up to 12 h · no-show grace 30 min · waivers: Owner / administrator, Chief instructor, Billing manager
Ground instruction cancellation fees
Ground briefings and ground school can be canceled free up to 6 hours ahead. Inside that window the instructor's booked time is charged in full, and a no-show is charged in full after 15 minutes. No aircraft charge applies to a ground session.
Free up to 6 h · no-show grace 15 min · waivers: Owner / administrator, Chief instructor
Independent instruction policy v1
Flight cancellation fees
Cancel at least 48 hours ahead at no charge. Inside 48 hours the instructor time is charged in full. A no-show is charged in full after 15 minutes.
Free up to 48 h · no-show grace 15 min · waivers: Owner / administrator, Chief instructor, Billing manager
Ground instruction cancellation fees
Ground briefings and ground school can be canceled free up to 24 hours ahead. Inside that window the instructor's booked time is charged in full, and a no-show is charged in full after 15 minutes. No aircraft charge applies to a ground session.
Free up to 24 h · no-show grace 15 min · waivers: Owner / administrator, Chief instructor

Before real money can move

Stripe account and API keys stored as server secrets
Stripe Connect onboarding for each organization that receives payouts
Webhook endpoint for payment, refund and dispute events
Tax and receipt configuration per organization